skip to main content

Medical Administrative Assistant with Billing and Coding

EGACE’s Medical Administrative Assistant with Billing and Coding Program  will be completed via hybrid format.  This class will have in person meetings and also online course work (not including homework or studying)

What Medical Administrative Assistant with Billing and Coding Do

Medical Records and Health Information Technicians play a vital and unseen role in the quality of health care. They manage patient information and health care data ensuring privacy and security of protected health information and compliance with electronic data interchange standards in order to advance the delivery of quality health care. Managing health information has evolved from working with paper medical records to ensuring electronic information is accessible, accurate, and secure. Health Information Technicians work in health care settings where health information is captured, maintained, or used.
Medical Coders are responsible for coding patients’ medical information for reimbursement and research purposes. They assign diagnosis and procedure codes using software that calculates the diagnosis-related group (DRG). The DRG determines the hospital’s reimbursement for services for Medicare inpatients and some third-party payers. Coders work with other reimbursement systems, such as those required for hospital-based ambulatory care and outpatient surgeries, physician offices, long-term care, home health care, rehabilitation services, and mental health.

Medical Secretaries provide administrative or clerical support to physicians or other health professionals. They schedule appointments and make sure the office runs smoothly. A good understanding of grammar, punctuation, and spelling is important because Medical Secretaries may assist physicians or medical scientists with reports, speeches, articles, and conference proceedings. Medical Secretaries’ work involves knowledge and use of medical terminology and hospital or laboratory procedures. The job duties of a Medical Secretary vary depending on the size of the office. In smaller offices, Medical Secretaries may greet patients, schedule appointments, keep records, answer phone calls, and order supplies. In larger establishments, Medical Secretaries could work in the medical records department or as a personal secretary to the department head. Additionally, Medical Secretaries may handle correspondence, bill patients, complete insurance forms, and transcribe dictation. They may keep financial records and handle credits, collections, and other bookkeeping duties. They also record simple medical histories and arrange for patients to be hospitalized.

Become a Medical Administrative Assistant with Billing and Coding

The EGACE’s Online Medical Administrative Assistant with Billing and Coding  program is 18 weeks program and trains graduates in all of the basic training required to work in a doctor’s office and entry level medical coder.
$2,500.00, includes all textbooks, materials, and one NCCT Certificate exam
Students are responsible for understanding the EGACE refund policy, CTI Refund Policy.
Medical Administrative class photo

Projections of Employment

Medical Students, Graduate group photo
According to California Labor Market Information (LMI) the number of Medical Secretaries is expected to grow much faster than average growth rate for all occupations.  Jobs for the Medical Secretaries are expected to increase by 19.0 percent, or 18,900 jobs between 2018-2028.

In Sacramento Metro Area, the number of Medical Secretaries is expected to grow much faster than average growth for all occupations. Jobs for Medical Secretaries are expected to increase by 17.2 percent, or 1,070 jobs between 2018 and 2028.

According to California Labor Market Information (LMI) the number of Medical Coders is expected to grow much faster than average growth rate for all occupantions. Jobs for the Medical Coders are expected to increase by 12.8 percent, or 2,000 jobs between 2018-2028.

In Sacramento Metro Area, the number of Medical Coders is expected to grow much faster than average growth for all occupations. Jobs for Medical Coder are expected to increase by 15.1 percent, or 250 jobs between 2018 and 2028.

EGACE's Online Medical Administrative Assistant with Billing and Coding Program Information

Medical Administrative Assistant with Billing & Coding
2022-2023 School Year Schedule
Hybrid format (280 hours in person and 145 hours online)
Program hours: 425
18 weeks
                       Spring Session:
                        Session 1: February 21, 2023-June 30, 2023
                                         Tuesday-Thursday 6 pm - 9 pm*
Hybrid format:
In person class hours allows to have direct instruction from an instructor and allows for students to interact with fellow students along with the instructor.
Online hours allow students more flexibility to juggle careers, school, family, and other commitments. Online instruction also increases student-teacher one-on one support. Many students find it easier to focus in an environment that is more suitable for them.  While students will also have the ability to complete their work at their pace, they will be required to complete weekly assignments and schedule regular check-ins with their teacher to ensure they are progressing successfully through the program.

Program Courses

  • Workforce Development
  • Word
  • Excel
  • 10-Key
  • Keyboarding
  • Medical Terminology & Anatomy and Physiology
  • Medical Patient Management
  • Coding
  • Billing and Coding 2
  • NCCT ICS Test Prep

What should I expect from the online program?

  • Every Monday, the teacher in charge will release course work that needs to be completed by end of the week.
    • A minimum 20 of hours per week of course will be assigned per class.
    • Type of possible course work:
      • Electronic/online lectures, videos, eBook readings, internet reading, teacher led discussion boards, online recorded/live meetings, online group presentations.
  • Depending on the program, a student will have one to three classes per week.

What are some basic guidelines to be successful in an Online program

  • Have a computer or laptop that meets the basic computer/laptop basic specs
  • Have a tablet or mobile device that meets the basic tablet/mobile device basic specs
  • Access other to tablets, mobile phone that has ability to connect to the internet and able to download appropriate software
  • Must be Computer savvy and be able to be able to navigate easily throughout the different programs easily
  • Must be internet savvy

What are the basic specs for computer and laptops?

A computer with the following basic specs should be sufficient for online distance learning
  • 80 GB hard drive or higher
  • 2 GB RAM or higher
  • 0 GHz Intel or AMD processor
  • Windows XP or Windows 7 or later/ OS 10.6 or later
  • Soundcard
  • MS Office 2007 or later, Office 2008 (for MAC) or later
  • Internet Explorer 8.0 or later, Firefox 3.6 or later, Google Chrome 7.0 or later
  • Safari 5.0 or later
  • Adobe Acrobat Reader 9.0 or later
  • Anti-virus program (updated regularly)
  • Computer microphone and speakers
  • Web Camera
  • High-speed Wi-Fi connection obtained either at home (preferred for the best study setting) or via an outside source, such as the library.

What are the basic specs for mobile devices?

A tablet and mobile device with the following basic specs should be sufficient for online distance learning:
  • Android
    • Android 5.0+ operating system
    • Chrome browser
      • Latest version
  • Apple
    • iOS® operating system
    • Safari, Chrome browser
      • The latest minor or point release of the most recent two major versions of iOS.
  • Windows:
    • Windows 10 operating system
    • Chrome, Firefox, Edge browsers
      • Latest of all browsers and Firefiox ESR

Program Outcomes

 Graduation Rate 100%
Passing rate on Industry Certification Exam 100%
 Placement rate (field of study) 80%

Labor Market Information

Medical Coder:
Annual Wages for 2018   Low  (25th Percentile) Median (50th percentile) High (75th percentile)
California $34, 506 $ 45,757 $62,87
Sacramento Metro Area $36,780 $45,939 $63,578
Medcial Secretary:
Annual Wages for 2021 Low (25th percentile) Median (50th percentile) High (75th percentile)
California $36,480 $45,355 $56,624
Sacramento Metro Area $38,835 $49,162 $61,619

Where Could This Job Lead?

In large health information departments, they may promote to section supervisor, where they oversee the work of the coding, release of information, or record processing sections. 
Medical Secretaries who work in clinics or hospitals can advance to administrative positions, such as senior Secretary, clerical supervisor, office manager, medical records clerk, administrative assistant, or unit manager.

Program Requirements

  • You must have a High school diploma or equivalent.
  • You must pass both a reading and math placement exam.

Funding Questions

Financial assistance may be available to qualified individuals through the Sacramento Works Job Center as funds are available, for Job Centers near you, click here. Through the newtwork of Job Centers, Sacramento Works can provide job seekers a variety of services that fit their needs.
If you are a client of the Sacramento County Department of Human Assistance or the State Department of Rehabilitation you should inquire with your counselor about whether you qualify for financial assistance.
EGACE’s CTI program currently does not accept FASFA or Pell Grants.

Are your ready to start? Next steps

Call (916) 686-7724 or email to discuss the program, and schedule assessment, and intake orientation.
EGACE-CTI Office Location:
9362 Elk Grove-Florin Road
Elk Grove, CA 95624